Know which students are learning, not just which sessions ran
When you've got tutors to schedule, pay and keep accountable, the admin stops being a side-task. ClassQuill runs one calendar across every tutor, carries each tutor's pay rate onto their sessions, and shows per-tutor and per-student results so you can see who's slipping before a parent does.
Software for a tutoring company has to schedule many tutors, pay them, and show the owner whether students are improving. ClassQuill keeps one calendar across every tutor, carries each tutor's pay rate onto their sessions, runs onboarding checks including WWCC, and shows per-tutor and per-student results so you can see who is slipping.
We ran 200 sessions last month. Did anyone learn anything?
Session counts tell you the lights were on, not that students improved.
Per-tutor and per-student analytics across the whole business, so you see which students are slipping without asking each tutor.
Per-tutor analyticsCalculating pay across different variable rates is a spreadsheet nightmare
Every tutor is on a different rate, and the sheet grows every term.
Set a pay rate per tutor and it's carried onto their sessions, so the numbers start from the sessions that actually ran. Then see who's owed what and download the file your bank takes.
Tutor pay and billingIs Tutor A twice as good as Tutor B?
Without a shared measure, comparing tutors is a hunch.
A per-tutor outcome view puts every tutor's students on the same measure.
Compare tutoring platformsManual scheduling leads to double bookings, missed appointments and frustrated parents
Ten tutors, ten calendars, one front desk.
One org calendar for every tutor. Overlaps are rejected server-side and session buffers keep back-to-backs realistic. A coverage map shows which suburbs have demand but no covering tutor.
One calendar for every tutorWWCC lives in a spreadsheet, or nothing at all
Compliance by memory is one expired card away from a problem.
Per-requirement onboarding for each tutor, with WWCC as a hard gate before they can run sessions.
Tutor onboarding and WWCCThe features that make it work
One calendar, automatic reminders, real availability, a public booking link.
Learn moreAuto-drafted invoices, one register, payroll with bank-file export.
Learn moreTopic mastery, a knowledge map of every gap, centre-wide insights and parent-ready reports.
Learn moreQuestions for this kind of tutoring business
Can ClassQuill handle multiple tutors with different pay rates?
Yes. Each tutor has their own pay rate, carried onto their sessions. Paying tutors out through Stripe Connect is coming soon. It's built for multi-tutor businesses, not just solo tutors.
Can I see how every tutor's students are performing?
Yes. Per-tutor and per-student analytics let you see across the whole business which students are slipping and which tutors' cohorts are on track, without asking each tutor individually.
How do I check every tutor's WWCC?
Each tutor goes through per-requirement onboarding, and a Working With Children Check is a hard gate before they can run sessions. You see who is cleared and who isn't from one place, and there's a free WWCC checklist to work from.
Does it integrate with our accounting?
Xero sync is coming soon. Today, invoices are drafted from sessions for you to review and send, parents pay by PayID or bank transfer against a reference code, and you mark invoices paid manually. For anything else, the Zapier integration connects to 6,000+ apps.
Can I see where I need more tutors?
Yes. The coverage map plots your tutors by suburb next to where families are actually booking from, and flags postcodes with real demand but no covering tutor. It's built from your own booking and travel-radius data, not a guess, so you know where your next hire should actually be based.