Operations
Invoicing and payroll, handled
Invoices draft when a session completes. Families pay by bank transfer, or you mark cash as paid, and every invoice sits in one register. Payroll runs from the same lessons.
In ClassQuill · Mia's lesson
SESSION COMPLETE
24OctNot marked✓ Attended
Year 10 Maths
Fri 24 Oct · 4:30pm
MCMia ChenAPAarav Patel
Mark attendanceMarked by Mia · 5:32pm
Mark attendance
Did Aarav attend?
Attended
No-show
Excused
ConfirmTAX INVOICEDraft
B
Brightside Tutoring
ABN 12 345 678 901 · Box Hill
Bill toSPSarah Patel
Year 10 Maths · Fri 24 Oct
$85.00Mia Chen · 1 hour
GST included$7.73
Total$85.00
Due 14 days after it's sent
✓
Invoice drafted for Sarah Patel
From Mia's lesson, at your rates. Nobody typed a thing.
Invoiced
Invoices that write themselves
Mark attendance and the invoice drafts at your rates. Emailing it to parents is a setting, off until you switch it on.
Sent after a short wait
Turn on emailing and drafts go out after a delay you choose, with the PayID and the invoice's own reference.
- A draft until it's sentUntil then you can still void it, so a mistake never reaches a family. Once it's sent, it keeps its number.
Sent after a short wait
Turn on emailing and drafts go out after a delay you choose, with the PayID and the invoice's own reference.
Paid
However the family pays
Bank transfer is the main route: every invoice carries its own reference, so a payment is easy to match. Cash and one-off transfers you mark paid yourself.
What the family sees
A parent sees what they owe and what they've paid, with the PayID and the reference to quote on each invoice.
Tracked
One register for the books
Every tutor's invoices land in the same list, whichever way they were paid, ready to hand on.
Every invoice, one list
Each invoice with its status and the family it belongs to, and a CSV download for your bookkeeper.
- A statement for each familyParents can open a statement of what they've been billed and what they've paid, whenever they need it.
Every invoice, one list
Each invoice with its status and the family it belongs to, and a CSV download for your bookkeeper.
Payroll
Pay tutors from the same lessons
Payroll counts the lessons already taught, so there's no second spreadsheet. You pay from your own bank, then record it here.
- Payslips and ATO reportsGenerate payslips for the period, and the owner can download the TPAR report for contractors.
- Only the right people run payrollRecording payouts is limited to the owner, or an admin the owner has given the Run payroll permission.
Paid from the lessons taught
Payroll adds every lesson taught and every approved expense. Pay from your bank, then mark it paid.