In-person tutoring software for a timetable that runs all term
Centre-based and in-home tutoring runs on a weekly timetable that repeats all term. ClassQuill holds the recurring schedule, applies your late-cancellation policy, reminds families before each session and tracks every tutor's WWCC, so parents who weren't in the room still know how it went.
For centre-based and in-home tutoring, ClassQuill schedules recurring weekly sessions for the whole term, applies your late-cancellation fee policy, sends email reminders before each session, and tracks Working With Children Checks for every tutor. Parents who weren't in the room get session updates and progress reports.
Tutors work a fixed weekly schedule for the whole term
Parents shouldn't have to book each lesson ad hoc.
One-to-one recurring series: move or cancel a whole series at once, or leave availability unpublished so only you set the timetable.
Term timetables and cancellationsControlling late cancellations
Working out the fee by hand, every time.
The notice window and fee percentage are locked in at booking. Reschedules are proposed, then accepted by the other side.
Missed appointments
Nobody reminded them.
Email and in-app reminders go out before each session.
The parent wasn't in the room
"Yeah, going well" is all they get.
Record a session and ClassQuill writes a summary parents can read.
WWCC in a spreadsheet, or nothing
Face-to-face raises the stakes.
WWCC is a hard gate before a tutor can run sessions, and there's a free WWCC checklist to work from.
Free WWCC checklistThe features that make it work
One calendar, automatic reminders, real availability, a public booking link.
Learn moreRequirement gating, WWCC enforcement, training sign-off and e-signed contracts.
Learn moreTopic mastery, a knowledge map of every gap, centre-wide insights and parent-ready reports.
Learn moreQuestions for this kind of tutoring business
Can I lock in a weekly timetable for the term?
Yes. One-to-one sessions can run as a recurring series for the whole term, and you can move or cancel the series as a whole. If you'd rather set the timetable yourself, leave your availability unpublished so families can't book ad hoc.
Do reminders go by SMS?
Reminders go by email and in-app notification. There are no SMS reminders.
How do parents stay informed if they're not in the session?
Parents get session reminders and progress reports, and session summaries where you record the lesson. Because in-person parents don't watch the lesson, the platform keeps them reassured without you phoning each family.
Does it help with Working With Children Check compliance?
Yes. A WWCC is a hard gate before a tutor can run sessions, and there's a free WWCC checklist to work through the requirements for you and every tutor before anyone runs a face-to-face session.