Onboard and vet every tutor in one place
Decide what a tutor must complete before they teach — WWCC, identity, contract, your own training material — and let the platform hold the line, instead of a spreadsheet and a folder of emailed PDFs.
Bring tutors in, set the bar
Invite tutors by email, then decide for each requirement whether it blocks teaching, lets them start while you review, or is off. Your rules, per organisation.
- You decide what 'ready to teach' meansTurn each requirement — profile, photo, identity, WWCC, ABN, bank details, training, contract — off, or make it block a tutor from starting, or let them start while you review. Your rules, per org.
A checklist, not a chase
Each tutor gets one page with exactly what is left, and a plain answer to whether they can take sessions yet. The contract and your training are done on that page.
- Contracts written once, signed in-appAuthor the contract once, and it merge-fills per tutor with their name, ABN, WWCC and rate. They sign it in ClassQuill, so there is a record instead of a PDF in someone's inbox.
- Your onboarding material, ticked offUpload the documents and links a new tutor has to read, mark them required, and see exactly who has completed what — without paying for a separate course platform to onboard your own staff.
You verify the card, not the tutor's word
The tutor uploads their Working With Children Check. You look at the card, record what the register said, and mark it verified.
- WWCC tracked to the expiry date, not just collected onceCard number, state, expiry and a scan of the card sit against the tutor, checked off by an admin, not self-declared. ClassQuill counts down for you: the tutor is warned in-app 60, 30 and 7 days before it lapses, you're warned from 30 days, and both of you on the day. If you've set WWCC to block, an expired card stops new bookings on its own.
Nothing lapses quietly
Your dashboard counts the tutors with a revoked, missing, awaiting or soon-to-expire check, and each count opens the queue filtered to exactly those tutors.
- Any document, sent to sign — not just contractsA permission slip for an excursion, a policy acknowledgement, a parent consent form — send any document to a tutor, student or parent to sign in-app, with send, view and sign timestamps kept per person. Make a required one a hard gate: leave it unsigned and it can block new bookings until it's done.
- Suspend a tutor in two clicks, with a reason on the recordA safeguarding concern shouldn't wait on a process. Suspend a tutor and messaging, video and new bookings stop immediately — existing sessions aren't auto-cancelled, you decide what happens to those. Every suspension is logged to an append-only record nobody, including an admin, can edit or delete afterwards.
Stop paying for a course platform just to onboard your own tutors
Internal onboarding tends to get spread across three tools that were never built for it.
A course or SOP platform
Bought to deliver internal onboarding material to your own staff, and priced per seat.
Upload the documents and links your tutors must work through, mark them required, and see who has finished what.
A WWCC spreadsheet
A tab someone remembers to update, or no record at all until somebody asks for one.
Held against the tutor with the expiry date, checked off by an admin, and counted down to renewal before it lapses.
Contract e-signing
A per-user e-signature subscription, or a PDF emailed back and forth with no audit trail.
Authored once, merge-filled per tutor, signed in-app and stored against their record.
To be clear about the limit: this covers onboarding your own team. Training resources are documents and links your tutors tick off — not a course builder. If you sell a paid course to your own audience, you still want a course platform for that job.